Privacy policy

Welcome to our website www.ailabs.global (the “Website”).

AI LABS is a global team of HR and recruiters that specialize in sourcing highly skilled software developers who specialize in cutting-edge AI technologies, committed to comprehensive solutions to clients globally powered by ALLSTARSIT (“AI LABS,” “we,” “our”).

We respect the privacy of Website visitors. We are committed to protecting the personal data you may share with us (these and any others for whom we collect personal data shall collectively be referred to as “you” or “Data Subject”).

AI LABS may provide recruiting, HR, EOR, out-staffing and other related services to its clients based on the written agreements (the “Services”).

This privacy policy and notice (the “Privacy Policy”) explain the types of information we collect from you, that we receive about you, or that you may provide in the course of your interest in our Services, or when you visit our Website. We are transparent about our practices regarding the information we collect, use, maintain, and process, and we describe our practices in this Privacy Policy. Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

For the purposes of the EU General Data Protection Regulation (the “GDPR”) and other applicable privacy laws, ALLSTARSIT Poland LLC is a data controller (the “Controller”) in relation to the personal data of our partners, vendors, employees, and Website visitors.

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WHICH INFORMATION MAY WE COLLECT?

Summary: we collect some categories of personal data to fulfill our goals and missions, meet our contractual obligations, and meet various legitimate interests, such as service providing and marketing.

We collect data about Website visitors. We also collect several categories of personal data (“Personal Data”), as described below. We also collect non-identifiable and anonymous information (“non-Personal Data”).

Personal Data which is being gathered consists of any details which are personally identifiable and which are provided consciously and voluntarily by you, or by an organization you represent or are associated with or through your use of our Website (as described below), through registering to our newsletter, submitting a request to contact us, by email, or other ways in which you communicate and interact with us. This generally includes your name (first and last), business email address, company name.

Additionally, when using our website, we may obtain location data related to the geographic location of your laptop, mobile device, or other digital device information on which the Website is used.

You do not have any legal obligation to provide any information to AI LABS. However, we require specific information to contact you or provide our Services. If you choose not to provide us with certain information, then we may not be able to provide you or your organization with some or all of the Services or evaluating of the potential cooperation.

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HOW DO WE COLLECT PERSONAL DATA OF YOURS ON AI LABS SERVICES?

Summary: we collect Personal Data when you or your organization send it to us or when a vendor, distributor, or another business partner sends it to us; we collect Personal Data through our Website and our interactions with you.

Voluntary provided by you. We collect Personal Data required to discuss or provide our Services when you send “Contact us” form through the Website.

We also collect Personal Data through your use of our Website. In other words, when you are using the Website, we are aware of it. We may gather, collect and record the information relating to such usage, either independently or through the help of third-party services, as detailed below. This includes technical information and behavioral information such as the user’s Internet protocol (IP) address used to connect your device to the Internet, your uniform resource locators (URL), operating system, type of browser, browser plug-in types and versions, screen resolution, Flash version, time zone setting, the user’s ‘clickstream’ on the websites, the period of time the user visited the websites, methods used to browse away from a page, and any phone number used to call our clients’ service number. We likewise may place cookies on your browsing devices (see ‘Cookies’ section below).

Do Not Track Signals. We do not honor Do Not Track signals and Do Not Track, plant cookies, or use advertising when a Do Not Track (DNT) browser mechanism is in. To the extent legally permitted, we may allow third-party behavior on the Website.

Third-party Links. Occasionally, at our discretion, We may include or oﬀer third-party links on our Website. These third-party sites have separate and independent privacy policies. We, therefore, have no responsibility or liability for the content and activities of these linked sites. Nonetheless, We seek to protect the integrity of our site and welcome any feedback about these sites.

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WHAT ARE THE PURPOSES OF PERSONAL DATA WE COLLECT?

Summary: we process Personal Data to meet our contractual and legal obligations, protect our rights, and fulfill our organizational and business goals.

We use Personal Data to provide services to our clients and others and meet our contractual, ethical, and legal obligations. All Personal Data will remain accurate, complete and relevant for the stated purposes for which it was processed, including, for example:

Processing which is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into a contract:

carrying out our obligations arising from any communications, contracts entered into between you and AI LABS and/or any contracts entered into with AI LABS, and to provide you with the information, support, opportunities, and other related Services that you request from AI LABS.

Processing which is necessary for the purposes of the legitimate interests pursued by AI LABS or by a third party of providing an efficient and wide-ranging service to clients:

notifying you about changes to our Website, Services and events that you may interested;
contacting you to keep you informed about news, events, promotions, opportunities, campaigns, and Services offered by AI LABS which may be of interest to you;

soliciting feedback in connection with the Website and Services.

Processing which is necessary for compliance with a legal obligation to which AI LABS is subject:

compliance and audit purposes, such as meeting our reporting obligations in our various jurisdictions, anti-money laundering, tax-related obligations, and crime prevention and prosecution in so far as it relates to our staff, partners, members, service providers, facilities, etc;
if necessary, we will use Personal Data to enforce our terms, policies, and legal agreements, to comply with court orders and warrants and assist law enforcement agencies as required by law, to collect debts, to prevent fraud, infringements, identity thefts, and any other service misuse, and to take any action in any legal dispute and proceeding;

Automated decision making. Automated decision-making or profiling by Art. 22 GDPR does not take place.

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SHARING DATA WITH THIRD PARTIES

Summary: we share Personal Data with our service providers, partners, beneficiaries, and authorities where required.

We transfer Personal Data to:

Representatives, beneficiaries, and members: This includes individual or corporate representatives of AI LABS, beneficiaries requested by you, and partner, whether wholly or partially owned by AI LABS owners or working in collaboration with AI LABS.

Third Parties. We transfer Personal Data to third parties in a variety of circumstances. We endeavor to ensure that these third parties use your information only to the extent necessary to perform their functions and to have a contract with them to govern their processing on our behalf. These third parties include business partners, suppliers, affiliates, agents, and/or sub-contractors for performing any contract we enter into with you and fulfilling our purposes. They assist us in providing the Services we offer, manage and support the Website, processing transactions, fulfilling requests for information, receiving and sending communications, analyzing data, providing IT, marketing, and other support services, or in other tasks from time to time. These third parties may also include analytics and search engine providers that assist us in the improvement and optimization of our Website and our marketing.

We periodically add and remove third-party providers. At present, services provided by third-party providers to whom we transfer Personal Data include also the following:

Website analytics;
On-site and cloud-based database services;
CRM software;
Data security, data backup, and data access control systems;

Our lawyers, accountants, and other standard business software and partners.

If AI LABS goes through a reorganization or transfer of any or all of its assets, Personal Data may be among the assets transferred.

In addition, we transfer Personal Data to third parties if we are under a duty to disclose or share your Personal Data to comply with any legal or audit or compliance obligation, in the course of any legal or regulatory proceeding or investigation, or to enforce or apply our terms and other agreements with you or with a third party; or to assert or protect the rights, property, or safety of AI LABS, our partners, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction and to prevent cybercrime.

For the avoidance of doubt, AI LABS may transfer and disclose non-Personal Data to third parties at its own discretion.

WHERE DO WE STORE YOUR DATA?

Summary: we store your Personal Data across multiple locations globally

We store your Personal Data on servers owned or controlled by ALLSTARS group of companies or processed by third parties on behalf of ALLSTARS group of companies by reputable cloud-service providers (see the following section regarding international transfers).

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DATA TRANSFERS

Summary: we transfer Personal Data within and to the EEA, USA, Israel, and elsewhere, with appropriate safeguards in place.

EU Personal Data is transferred to, stored, and processed at a destination outside the European Economic Area (EEA). This includes transfer to our headquarters in Poland, offices in Israel, a jurisdiction deemed adequate by the EU Commission, and to the USA, which currently needs to be deemed adequate. Where your Personal Data is transferred outside of the EEA, we will take all steps reasonably necessary to ensure that your Data is subject to appropriate safeguards, including entering into contracts that require the recipients to adhere to data protection standards that are considered satisfactory under EU law and other applicable, and that it is treated securely and in accordance with this Privacy Policy. Transfers to Israel are made based on an adequacy ruling by the EU Commission. Transfers to the USA are made based on the Standard Contractual Clauses published by the EU Commission and EU-US Data Privacy Framework. For more information about these safeguards, don't hesitate to contact us as set forth below.

We transfer Personal Data to locations outside of the EEA, including in particular USA and Israel, to:

store or backup the information;
enable us to provide you with the Services and fulfill our contract and communications with you;
fulfill any legal, audit, ethical, or compliance obligations that require us to make that transfer;
facilitate the operation of our organization activities, where it is in our legitimate interests, and we have concluded your rights do not override these;

to operate our affiliates efficiently and optimally.

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DATA RETENTION

Summary: we retain Personal Data according to our data retention policy, as required to meet our obligations, protect our rights, and manage our organization.

AI LABS will retain Personal Data it processes only for as long as required in our view, to provide the Services and as necessary to comply with our legal and other obligations, to resolve disputes, and to enforce agreements. We will also retain Personal Data to meet audit, compliance, and business best practices.

Data that is no longer retained will be anonymized or deleted. Likewise, some metadata and statistical information concerning the use of our Website are not subject to the deletion procedures in this policy and will be retained by AI LABS. We will not be able to identify you from this data. Some data may be retained on our third-party service providers’ servers until deleted per their privacy policy and retention policy and in our backups until overwritten.

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SERVICES AND WEBSITES DATA COLLECTION AND COOKIES

Summary: with your consent, we place cookies on your device. You control our use of cookies through a cookie management tool on our Website or through your device and browser.

AI LABS uses cookies, pixel tags, and other forms of identification and local storage (together referred to as “tags/files” hereunder) to distinguish you from other users of the Website and of websites of our network. This helps us provide you with a good user experience when you browse the website and websites of our network and also allows us to improve our website and services.

In many cases, these tags/files lead to the use of your device’s processing or storage capabilities. Some of these tags/files are set by AI LABS itself, others by third parties; some only last as long as your browser session, while others can stay active on your device for a longer period of time.

These tags/files can fall into several categories: (i) those that are necessary for functionality of the Website that you request or for the transmission of communications (functionality tags/files); (ii) those that we use to carry out website performance and audience metrics (analytics tags/files) and (iii) the rest (tracking across a network of other websites, advertising, other tags/files).

Internet browsers allow you to change your cookie settings, for example, to block certain kinds of cookies or files. You can therefore block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies, you may not be able to access all or parts of the website because some may be functional cookies. For further information about deleting or blocking cookies, please visit: https://www.aboutcookies.org/how-to-delete-cookies/

Functionality and analytical tags/files do not require your consent. For other tags/files, however, we request your consent before placing them on your device. You can also allow cookies in your browser settings and use our website cookie management.

Please check your browser's settings to consult the list of cookies we use on our website. Instructions: https://www.wikihow.com/View-Cookies

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SECURITY AND STORAGE OF INFORMATION

Summary: we take data security very seriously, invest in security systems, and train our staff. In case of a breach, we will notify the right people as required by law.

We take great care in implementing, enforcing, and maintaining the security of the Personal Data we process. AI LABS implements, enforce, and maintains security measures, technologies, and policies to prevent unauthorized or accidental access to or destruction, loss, modification, use, or disclosure of Personal Data. We likewise take steps to monitor compliance with such policies on an ongoing basis. Where we deem it necessary in light of the nature of the data in question and the risks to data subjects, we encrypt data. Likewise, we take industry-standard steps to ensure our websites and Services are safe.

Note, however, that no data security measures are perfect or impenetrable, and we cannot guarantee that unauthorized access, leaks, viruses, and other data security breaches will ever occur.

Within AI LABS, we endeavor to limit access to Personal Data to those of our personnel who: (i) require access for AI LABS to fulfill its obligations, including also under its agreements, and as described in this Privacy Policy, and (ii) have been appropriately and periodically trained for the requirements applicable to the processing, care, and handling of the Personal Data, and (iii) are under confidentiality obligations as may be required under applicable law.

AI LABS shall act in accordance with its policies and with applicable law to promptly notify the relevant authorities and data subjects if any Personal Data processed by AI LABS is lost, stolen, or where there has been any unauthorized access to it, all in accordance with applicable law and on the instructions of qualified authority. AI LABS shall promptly take reasonable remedial measures.

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DATA SUBJECT RIGHTS

Summary: depending on the law that applies to your Personal Data, you may have various data subject rights, such as access, erase, and correct Personal Data and information rights. We will respect any lawful request to exercise those rights.

Data subjects whose data GDPR applies have rights under GDPR and local laws, including, in different circumstances, rights to data portability, access to data, rectification data, and object to processing and erasing data. Data subject rights cannot be exercised in a manner inconsistent with the rights of AI LABS employees and staff, with AI LABS proprietary rights, and third-party rights. As such, job references, reviews, internal notes, assessments, documents, and notes, including proprietary information or forms of intellectual property, cannot be accessed or erased, or rectified by data subjects. In addition, these rights may not be exercisable where they relate to data that is not structured, for example, emails, or where other exemptions apply. Data subjects have a right to withdraw their consent if processing occurs based on consent.

A data subject who wishes to modify, delete or retrieve their Personal Data may contact AI LABS (legal@allstars-it.com). Note that AI LABS may have to undertake a process to identify a data subject exercising their rights. AI LABS may keep details of such rights exercised for its own compliance and audit requirements. Please note that Personal Data may be either deleted or retained in an aggregated manner without being linked to any identifiers or Personal Data, depending on technical or commercial capability. Such information may continue to be used by AI LABS.

Data subjects in the EU have the right to complain, with a data protection supervisory authority in the place of their habitual residence. If the supervisory authority fails to deal with a complaint, you may have the right to an effective judicial remedy.

California Privacy Rights. Subject to certain limitations, under the California Consumer Privacy Act (“CCPA”), California residents have the right to know what personal information about them is collected, request access to or deletion of their personal information, opt-out of the sale of their personal information, and not be discriminated against if they choose to exercise any of these rights. For more details about the personal information we collect and how it is used, please see the "WHICH INFORMATION MAY WE COLLECT?", "HOW DO WE COLLECT PERSONAL DATA OF YOURS ON AI LABS SERVICES?" and "WHAT ARE THE PURPOSES OF PERSONAL DATA WE COLLECT?" sections above. We share this information with the categories of third parties described in the SHARING DATA WITH THIRD PARTIES section above. You, or an authorized individual we can verify is acting on your behalf, can exercise your rights under CCPA by following the procedures set out in this section above. AI LABS will not discriminate against you for exercising such rights. AI LABS does not generally “sell” personal information as the term “sell” is traditionally understood. However, under the CCPA a “sale” may be interpreted to include advertising technology activities such as those disclosed in our privacy policy. We use advertising technology on certain of our sites to ensure that advertisements you see online are more relevant to you and your interests. To the extent we sell your personal information, as the term “sell” is defined under CCPA, you have the right to opt-out of the sale of your personal information by us to third parties at any time. You may also submit a request to opt-out (“Do Not Sell My Personal Information”) by emailing us at legal@allstars-it.com.

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GENERAL

Minors. We do not knowingly collect or solicit information or data from or about children under 18 without parental consent or knowingly allow children under 18 to visit our Website. If you are under 18, do not visit the Website, do not use or attempt to use any AI LABS Services or send information about yourself to us. Suppose we learn that we have collected or were sent Personal Data from a child under 18 without appropriate permission. In that case, we will delete that Personal Data as soon as reasonably practicable without any liability to AI LABS. If you believe that we might have collected or been sent information from a minor under the age of 18, please get in touch with us at: legal@allstars-it.com , as soon as possible.

Changes to this Privacy Policy. The terms of this Privacy Policy will govern the use of the Services, Website, and any information collected in connection with them. AI LABS may amend or update this Privacy Policy from time to time. The most current version of this Privacy Policy will be available at: https://www.ai-labs.io/legal/privacy-policy. Changes to this Privacy Policy are effective as of the stated “Last Revised” date. Your continued visit our Website will constitute your active acceptance of the changes to and terms of the Privacy Policy.

AI LABS aims to process only adequate, accurate, and relevant data limited to the needs and purposes for which it is gathered. It also aims to store data for the time period necessary to fulfill the purpose for which the data is gathered. AI LABS only collects data in connection with a specific lawful purpose and only processes data in accordance with this Privacy Policy. Our policies and practices are constantly evolving and improving, and we invite any suggestions for improvements, questions, complaints, or comments concerning this Privacy Policy. Please contact us (details below), and we will try to reply within a reasonable timeframe.

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CONTACT US

If you have any questions about this Privacy Policy, please get in touch with us:

ALLSTARSIT Poland spółka z ograniczoną odpowiedzialnością

ul. Złota 75A/7, 00-819 Warsaw, Poland

Email legal@allstars-it.com